Privacy Policy

Effective Date: 1st July 2025

This Privacy Policy (“Policy”) outlines how Polyfonik (“we”, “our”, or “us”) collects, uses, discloses, and safeguards your information when you visit our website, www.polyfonik.com (“Website”). We are committed to protecting your personal data and complying with all applicable privacy laws in the jurisdictions in which we operate, including the Privacy Act 1988 (Cth) in Australia, the General Data Protection Regulation (EU) 2016/679 (GDPR), and the California Consumer Privacy Act (CCPA).

1. Information We Collect

We may collect the following types of personal data:
– Contact Information: such as your name and email address when you subscribe or contact us.
– Usage Data: such as IP address, browser type, access times, pages visited, and referring URLs.
– Communications: records of correspondence with you.
– Cookies and Tracking Technologies: for analytics, functionality, and security purposes.

2. Legal Basis for Processing

We process your personal data on the following legal bases:

– Your consent
– Performance of a contract
– Compliance with legal obligations
– Legitimate interests, provided these do not override your rights

3. How We Use Your Information

Your personal data may be used to:

– Communicate with you
– Send newsletters and promotional content (with your consent)
– Improve our services and Website
– Detect and prevent fraudulent or unauthorized activity

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for legal, accounting, or reporting requirements.

5. AI and Data Use Prohibition

We do not permit the use of any content, data, or user-submitted information from our Website for the purpose of training, fine-tuning, or developing artificial intelligence (AI) or machine learning (ML) systems. You may not use, scrape, mine, or repurpose any content on this website—including text, audio, images, and video—for the purpose of training or developing AI or ML models. Full terms outlined in our [AI Training & Data Use Disclaimer].

We expressly opt out of any applicable exceptions under EU Directive 2019/790, and prohibit such use under the Privacy Act 1988 (AU), GDPR (EU), and CCPA (US).

6. Sharing of Information

We do not sell your personal information. We may share it with:

– Service providers acting under contract and confidentiality
– Authorities when legally required
– With your consent

7. Your Rights

Depending on your jurisdiction, you may have the right to:

– Access, correct, or delete your personal data
– Object to processing
– Withdraw consent at any time
– Lodge a complaint with a supervisory authority

Contact us at mothership@polyfonik.com to exercise these rights.

8. Data Security

We implement appropriate technical and organizational measures to safeguard your personal data against loss, misuse, and unauthorized access, disclosure, alteration, or destruction.

9. International Transfers

Your data may be transferred to, and processed in, countries outside of your jurisdiction. We take steps to ensure that your data remains protected in accordance with this Policy.

10. Changes to This Policy

We may update this Policy from time to time. Material changes will be notified on our Website and, where appropriate, by email.

11. Contact

If you have any questions or concerns about this Policy or our data practices, please contact us at mothership@polyfonik.com.